1.1 Commitment
1.1.1 Management shall show evidence of being committed to GPS and driving the Management Systems. This commitment can be manifested in the way management creates and drives awareness of GPS thru campaigns, regular communications, training, and providing resources to conduct audits.
1.2 Policy
1.2.1 GPS Policy statement shall be communicated and understood by all of the facility employees. All associates must be able to state how their work affects and supports the policy.
1.3 Management Review - GPS Policy P-GPS-05 & Form F-GPS-05
1.3.1 Management reviews shall be conducted at least once per quarter and documented. (All Leadership staff shall be involved, all discipline’s areas covered, records generated and retained).
1.4 Performance and Results
1.4.1 Management shall define measureable facility objectives and goals, There must be evidence of actions against meeting the goals and tracking of performance against those. Associates should understand these goals and how they contribute to them.
1.5 Internal Audits – GPS Policy P-GPS-04
1.5.1 Internal GPS Audits shall be conducted according to a facility developed schedule that allows the entire facility to be audited twice per year. Audits records shall be kept.
1.6 Corrective & Preventive Action – GPS Policy P-GPS-03
1.6.1 A formal Corrective and Preventive Action System shall be implemented including actions generated from assessments, audits, management reviews, customer complaints, and performance failures. Causes shall be identified and actions taken to address the causes. Actions shall be verified for effectiveness, and adjusted accordingly.
1.7 Continual Improvement
1.7.1 Continual Improvement activities shall be conducted and sustained in all aspects of the facility. These activities can include but are not limited to Lean events, projects, quick and easy kaizens, or other forms of formal improvement. Participation by all levels of the organization must be evident.
1.8 Recognition
1.8.1 Management shall establish and adopt multiple mechanisms for recognizing good behaviors and performance. These mechanisms can include but are not limited to Corporate/Regional/Local Awards, Incentives, public acknowledgement, prizes, facility celebrations etc..
1.9 Training
1.9.1 Training programs shall be developed, implemented and records kept at all levels. Programs shall include determining training needs of individuals, departments, or disciplines. Effectiveness of training must be evaluated.
Section 2.0 Social Compliance
Health, Safety and Social Facilities
2.1 Workplace Safety and Health
2.1.1 The facility shall have a comprehensive written policy and procedure that reflects the local law and regulations governing the health, safety and working conditions. (HBI GSMS can fulfill this requirement.)
2.1.2 Employees shall receive training on this policy.
2.1.3 The facility shall have a designated health and safety officer.
2.1.4 The facility shall have a cross functional health and safety committee.
2.1.5 The facility’s physical and structure integrity (all buildings associated with facility) shall be professionally assessed.
2.1.6 The facility shall promote workplace safety and health awareness through adequate signs and warnings throughout the building.
2.1.7 The routine conducted safety inspection shall be documented by management and designated Health and Safety officer.
2.1.8 Employees shall receive health and safety training in the local language after recruitment and regularly during employment. Training shall be documented and attendance is recorded. A mechanism for insuring comprehension by ALL employees shall be used to insure understanding of content.
2.1.9 Employees shall have unrestricted access to drinking water.
2.1.10 Drinking water quality shall meet the drinking standards per 3rd-party lab test. (In the US, State testing is acceptable.)
2.1.11 Employees shall have access to restrooms that meet the following standards:
1) Clean toilets
2) Adequate numbers for all employees
3) Lockable doors
4) Toilet paper
5) Separated by gender
2.1.12 Employees shall have access to functional hand-washing facilities within the toilet facilities
area that meet the following standards:
1) Potable water
2) Sanitary conditions
3) Soap
4) Towels or means of drying
2.2 First-Aid and Medical Services
2.2.1 The facility shall have a comprehensive written procedure for handling medical emergencies and accidents.
2.2.2 Employees shall be trained on procedure (and training shall be documented).
2.2.3 Facility shall have medically trained personnel on site: doctor/nurse or the facility may set up a relationship with a local doctor’s office or urgent care to see employees when needed.
2.2.4 All accidents shall be reported and investigated by appropriate personnel.
2.2.5 There shall be one stocked first-aid kit made available for every 100 employees in the facility.
2.2.6 There shall be an acceptable clean sickroom/first-aid room/infirmary in the facility.
2.2.7 There shall be an appropriate member of management in charge for dispensing and stocking first aid kits.
2.2.8 There shall be a procedure in place to ensure first aid kits are stocked.
2.2.9 There shall be an appropriate number of employees designated as first responders, and they shall be properly trained in first-aid by qualified trainers.
2.2.10 Employees shall be adequately notified of whom the dedicated first responders are.
2.3 Emergency Management
2.3.1 The facility shall have a comprehensive written emergency management plan.
2.3.2 Employees shall receive training on the emergency management plan.
2.3.3 The facility shall have a fully functional emergency alarm system for notifying personnel to evacuate the site.
2.3.4 There shall be at least one (1) manager or supervisor on site for each shift.
2.3.5 Evacuation routes shall be posted in all work areas with clear, understandable directions on how to exit the facility in case of an emergency.
2.3.6 Each employee shall have access to at least two (2) separately located emergency exits.
2.3.7 Aisles and emergency exit doors shall be clearly marked, with emergency lights, accessible, and be kept clear of obstructions (inside and outside), in full compliance with law.
2.3.8 Emergency powered lighting shall be installed in evacuation routes and inspected monthly.
2.3.9 Emergency exit doors in rooms with more than ten (10) employees shall open outwards.
2.3.10 Emergency exit doors shall be kept unlocked when the facility buildings are occupied.
2.3.11 Doors and passageways that could be mistaken for emergency exits shall be appropriately marked "NOT AN EXIT".
2.3.12 Evacuation drills shall be conducted and documented once every six (6) months on each shift at all buildings including offices.
2.3.13 There shall be an adequate number of fire extinguishers (employees must not walk more than 50 feet to get to one or as required by local law), properly installed, clearly marked and easily accessible.
2.3.14 All fire extinguishers shall be fully charged and visually inspected monthly.
2.3.15 All fire extinguishers shall be serviced by certified personnel a minimum of once a year.
2.3.16 Operating instructions shall be placed near the extinguishers in the local spoken language with a mechanism to insure understanding by all employees (Such as diagram/photograph instructions.)
2.3.17 All of facility employees shall be trained on proper operation of fire extinguishers. (Educational program to familiarize employees with the general principles of fire extinguisher use and the hazards involved with incipient stage firefighting.)
2.4 Machine Safety
2.4.1 Machine safeguards shall be provided and used in all point of operations:
1) Power transmission devices
2) Hazardous moving parts
3) Pulleys and belts
4) Blades and cutters
2.4.2 The facility shall provide employees with training in the safe operation of their machines. (Job Safety Analysis training.)
2.5 Personal Protective Equipment (PPE)
2.5.1 A documented hazard assessment shall be completed which identifies the personal protective equipment (PPE) required for each operation.
2.5.2 All required personal protective equipment (PPE) shall be available for all employees at no cost to them.
2.5.3 All employees who are required to use PPE shall use PPE properly.
2.5.4 All employees who are required to use PPE shall be properly trained on how to use PPE.
2.5.5 Signs and warnings shall be posted in the appropriate language in required areas and on machinery requiring employees to wear PPE.
2.6 Chemical Safety
2.6.1 Facility shall maintain a comprehensive written chemical/hazard communication program.
2.6.2 Employees who interact with chemicals and hazardous materials shall be properly trained.
2.6.3 MSDS’s shall be current and readily accessible for all chemicals used without barriers to any employee who requests access to this information. (Facility will be required to provide an MSDS in languages other than the local language when an employee who does not converse in the local language requests chemical information contained in the MSDS).
2.6.4 All chemical substances shall be properly labeled.
2.6.5 Only authorized personnel shall have access to hazardous chemicals.
2.6.6 Fumes and steam shall be properly exhausted.
2.6.7 Chemicals shall be stored in an area designed for and dedicated to the storage of such substances, so that one can closely monitor their use, contain any spills and limit and control access to this area.
2.6.8 Functional emergency eyewash stations and showers shall be provided where hazardous chemicals are handled and used.
2.7 Industrial Hygiene
The facility shall conduct industrial hygiene monitoring at the frequency required by law o